Office Space Planning: Types of Offices, Critical Details, and Workspace Planning Tips

Office Space Planning: Types of Offices, Critical Details, and Workspace Planning Tips-01

Quality workplace facilities and corporate culture can convince 37% of candidates to accept the job offer even with a slightly lower salary. This proves the power of workspace planning for your business success. The right office space planning can inspire employees, promote cooperation, power team spirit, and make your company stronger.

Sounds exciting, right? More about office space standards and useful tips on workspace planning in today’s article.

What is Office Space Planning? 4 Main Types of Offices

Office space planning is one of the office design stages intended to organize furniture and workplaces in the available room efficiently. The main goal of workspace planning is to design premises that meet local office space standards and make employees feel comfortable at the same time. Besides, office space planning helps business owners to optimize real estate costs. Since every square meter has its purpose, companies don’t waste money on renting half-empty spaces.

Designing an office, you’ll choose among these 4 types:

  • Cellular. The plan consists of separate small rooms or cubicles for individual work. This type of workspace planning is recommended for companies with 300+ employees, most of which don’t exchange information personally.
  • Activity-based. Employees can freely switch between different work areas depending on the tasks they complete. This type is suitable for creative teams that closely cooperate and need constant interaction. It also helps to save money since business owners don’t need to invest in designing a separate workplace for every employee.
  • Open office layout. The floor plan looks like a large and undivided space where a lot of employees work together. Such an option is recommended for large teams that share the same work, which doesn’t require a high level of concentration. Although open offices eliminate privacy, the open-office trend is still very powerful today.
  • Team enclosure. This is a team-based model which means that employees are divided into multiple teams working in separate spaces. Team enclosures are preferable for creative agencies that value brainstorming activities and need a high level of concentration.

    To understand which of these categories works best for you, think about the specifics of your work. Plan the number of teams you will have, their tasks, types of activities, and, generally, their usual day at work.

    What Critical Details and Office Space Standards You Need to Consider

    Interior spacing helps to find the balance between rent expenses and employees’ comfort. Since business owners see the location and number of furniture items before investing money, it becomes easier to manage the design budget.

To make sure the future office meets your needs, you should keep in mind its functionality and office space standards, including:

Team composition
What is your current and projected headcount? Do you plan to grow in the future? Do your employees need to communicate often or they work individually? These questions allow both business owners and interior designers to understand what the remodeled premises should look like. For example, if you plan to expand soon, it’s better to include additional workspaces from the beginning. Or if your business requires a lot of communication, cubicles and separate small offices aren’t the best options.

Types of rooms and areas
Depending on the selected type of office, think about the rooms and areas you need. A standard office has an open space room, WC, utility room, relax area, meeting room, private office, and entryway. It can also include several executive rooms, a conference room, and a reception area. The final mixture of open and private spaces will depend on your budget and primary business needs.

Technical characteristics and office space standards
Even though many businesses believe that employees need fitness facilities and entertainment, the reality is different. Actually, employees listed air quality (58%), comfortable light (50%), water quality (41%), and comfortable temperature (34%) as the most important workplace wellness perks. Apart from increasing productivity, quality lighting, ventilation, and noise insulation are also necessary to meet office space standards. You can rely on international standards like ISO’s Ergonomics principles in the design of work systems (6385), Ergonomic principles related to mental workload (10075), or refer to local requirements.

Find more about the stages of space planning in this article.

Additional Workspace Planning Tips You’ll Find Useful

The first and probably the most universal tip is to hire experienced specialists. Unless you are a small team with a limited budget, you’d better invest in professional interior design services. Here are some other universal recommendations for business owners and interior designers:
WC and changing rooms shouldn’t be in direct contact with work environments
Combine ventilation systems with natural ventilation
For office for 1-5 people you will need 7-35 m2, 5-10 people – 35-70 m2, 10-20 people – 70-140 m2, 20-40 people – 140-280 m2
Benefit from natural light when possible
Consider how the employees will move through the office and what equipment or areas they access the most often. Make sure these places are easily accessible.
Always keep floor plans for future reference. You will need to provide them to workers and a rendering company that will create the 3D visualizations of the design.

We hope this article helped you to understand the nuts and bolts of space office planning. Have additional questions or need design and rendering help? Contact Kucheriavi Studio.